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Newport moves to digitize municipal records, highlights century-old archives
Summary
City Recorder Ally Anderson showcased Newport's historic archives and outlined plans to implement the Oregon Records Management Solution (ORMS). Staff expect a phased rollout beginning in February, with department user groups and scanning already underway in several departments.
Ally Anderson, Newport’s city recorder, told the City Council work session that the city is preparing to implement the Oregon Records Management Solution (ORMS), a state-supported electronic filing system to organize, preserve and make public municipal records.
Anderson opened her presentation by calling records “evidence of leadership, memory, history, and progress,” and reviewed what counts as a public record under state rules — from agendas, maps and reports to text messages, audio and video — many of which carry permanent retention requirements. She said the city’s updated retention schedules (revised last July) and ORMS will govern how long documents are kept and when…
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