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Clackamas County IDD Advisory Council approves minutes, plans 2026 agenda and flags membership and accessibility issues
Summary
The council approved the June minutes, discussed a bylaws wording cleanup, planned outreach and 2026 agenda topics (including QA unit policy review), and highlighted attendance, term-staggering and accommodation follow-ups.
The Clackamas County IDD Advisory Council on Sept. 22 approved the previous meeting's minutes, reviewed proposed bylaw wording cleanup and set steps for agenda planning and membership oversight.
Minutes and bylaws: The council confirmed distribution of the last meeting's minutes and approved them by voice vote. A member asked for clarification about a recent plain-language change to the bylaws intended to make the council description clearer; staff said the edit streamlined wording and that several draft options had been considered.
Agenda planning and QA work: Staff asked members to submit agenda items by email to help set the council's 2026 schedule. Members were told the county's new QA unit is expected to be active around Jan. 1 and that a policy on client authorizations (releases of information) will be brought to the council for feedback.
Membership and accommodations: Staff reminded members that council bylaws consider a seat vacant after three successive unexcused absences and asked members to notify staff when they plan to miss meetings. Several members raised concerns that too many terms currently expire in 2027 and asked staff to investigate whether terms need to be staggered. A member (Leah) reported a requested reasonable accommodation (a phone call when she is not in chat) had not occurred; staff committed to follow up.
Outreach: Members discussed expanding community outreach (resource fairs, school district events, DHS intake referrals) to raise awareness of IDD services and asked staff to consider targeted outreach to underserved groups.
Votes at a glance: The meeting approved the previous meeting's minutes (motion passed; tally not specified) and later agreed to adjourn two minutes early (motion seconded and passed). No other formal votes were recorded.
