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Board hears update on metal detectors; vendor quote, RFP questions delay activation
Summary
District administrators reported a vendor quote near $51,000 for proposed metal detectors; because that figure may trigger a formal RFP and training is required before activation, staff said deployment by second semester is uncertain and they will seek vendor quotes on state contract pricing.
School administrators told the board on Jan. 7 that a vendor’s quote for the metal‑detector units previously discussed came in at nearly $51,000 and that, because the amount exceeds informal purchasing thresholds, the district would need to issue a request‑for‑proposal unless a state‑contract vendor can provide a lower price.
Speaker 3 said the device quoted was the same unit previously reviewed, and PJ (named on the record as the staff contact) is seeking a state‑contract vendor quote to avoid an RFP. "The quote came in over almost 51,000 from the exact company," Speaker 3 said. Staff emphasized that no unit would be activated until employees receive required training, and that timeline uncertainty means activation by the start of second semester is not guaranteed.
Board reaction and next steps: Trustees asked whether the vendor on state contract could supply the same unit at reduced cost and pressed staff to recontact vendors. Staff said they would request updated quotes and schedule required training if procurement moves forward.
What’s unresolved: The district has not awarded a contract; staff will report back when state‑contract pricing or additional vendor quotes are available.
