Trustees were briefed on a localized ceiling collapse in the lower‑level entryway at the Hubbardston Public Library during the Jan. 8 meeting after staff reported water damage from a steam‑system leak.

Director Christine Barbera said the heating system had a small leak that saturated acoustic ceiling tiles and caused one to collapse. Royal Steam, the library’s regular service contractor, responded quickly, installed temporary brackets and identified an additional small leak. Barbera said Royal Steam recommended a more complete inspection and possible pipe replacement when weather permits.

Trustees agreed that the inspection should be scheduled before any planned construction so contractors do not damage areas with unseen leaks or corroded piping. Barbera noted that some pipes have been spray‑painted, making surface corrosion harder to spot, and emphasized she is not a steam‑heat expert and wants a professional inspection before further work.

Insurance and safety issues remain active: an insurance adjuster from Evista Forensics is reviewing the timeline and cause of the wall leak and the library has been collecting masonry photos and other documentation for the claim. Trustees discussed test kits for asbestos in the lower level and agreed to perform asbestos testing (but not lead testing) before sustained programming in the space; staff were advised to use appropriate masks and precautions during testing.

The lower‑level renovation RFP will reflect outstanding questions (rubric for vendor selection, whether asbestos/mold abatement is covered by insurance, and flooring choices). Trustees set a target to issue or post the RFP in January and to coordinate with the town’s procurement officer for receipt and evaluation of bids.

Next steps: schedule Royal Steam inspection (non‑emergency), confirm the insurance adjuster’s determination, conduct asbestos testing if indicated, and finalize the RFP after those items are clarified.