Council authorizes new IT server for police relocation; members press for itemized costs and budget plan
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Summary
Council authorized the city manager to acquire a new IT server (not to exceed $500,000) to support police relocation and city network redundancy. Staff said year‑one costs would be covered from 2018 CO funds, with future annual support to be absorbed in IT’s operating budget; council requested an itemized quote and multi‑year budget breakdown.
The Lamarque City Council on Jan. 12 authorized the city manager to purchase a new IT server to support relocation of police operations and to provide network redundancy for city services. Staff described the procurement as a package that includes hardware, licensing and five years of support and said the initial implementation cost would be paid from remaining 2018 certificates of obligation (CO) funds.
Conrad (IT staff) told council the year‑one cost would be under $500,000 and that the procurement includes a five‑year support arrangement and committed storage usage. Council members pressed for details about the payment schedule and the ongoing maintenance and support costs, noting the proposal described monthly committed payments and multi‑year obligations. Finance staff said subsequent annual payments would be absorbed in the IT operating budget by consolidating current support/repair spending.
Several councilmembers requested an itemized invoice showing hardware, software and services; one council member recorded an opposed vote on final authorization. Staff agreed to circulate the full vendor quote, the payment schedule and a plan for how the ongoing costs will be covered in future budgets before the next workshop.