Proviso 209 previews Onflow rollout for field-trip requests and facility rentals
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Summary
District staff demonstrated Onflow ("Let's Talk") forms for teachers and community renters, including a field-trip request pilot and a streamlined rental agreement; engineers are finalizing features such as saving-in-progress, multilingual support and routing to principals and operations, with limited pilot testing planned within one to two weeks.
Proviso Township High School District 209 staff on Thursday previewed a planned rollout of Onflow (referred to in the meeting as "Let's Talk/Onflow") to centralize communication and automate approval workflows for field trips and facility rentals.
Sia, director of professional development and evaluations, said the district has developed two pilot forms: a teacher-facing field-trip request and a public rental agreement for school facilities. She described Onflow as a way "to help school leaders listen and respond to stakeholders" and said the field-trip form is nearly ready for short pilot testing with teachers.
Why it matters: The district intends to use Onflow to replace multiple existing forms and reduce email-based back-and-forth by routing requests through principals, operations and central staff. Sia said the platform supports Spanish and English forms and allows multiple people to participate in a workflow rather than a single person owning a form.
Key details: Staff said Onflow’s engineers are still completing some features, including clearer space-availability mapping and whether the form can save progress for users who do not finish in one session. Board members raised concerns about the rental form’s length (noting roughly 40+ fields) and asked how the district will ensure transparency about why a requested date might be denied; staff said principals, athletic directors and the district’s operations team would confirm availability and provide alternatives.
On security and staffing, staff told the board that event security is typically paid as overtime rather than part of standard hours and that custodial/operations charges for event setup are billed hourly. The district described a "rolling list" used to assign overtime work and said it will continue refining photo documentation and reporting when rentals cause damage.
Next steps: Staff estimated that initial items could be live within one to two weeks for testing, with broader rollout tied to engineering fixes and pilot feedback. The district will keep a printed copy option available for renters and expects to include estimated response times (staff suggested a target of about 10 business days) on the form.