Polk staff recommend delaying SAP payroll cutover until after spring break to reduce pay‑roll risk

Miss Pascoe and Diane Rivera described the district's SAP migration as a substantial data‑migration effort that requires staged extracts, imports and validation. Because data are held across multiple legacy systems (payroll, HR, addresses and certification records), staff recommended an additional 'mock cutover' to clean and reconcile information ahead of the final go‑live.

Pascoe said aligning the cutover to payroll timelines is critical so employees are paid accurately; the recommendation was to move the payroll go‑live to the week after spring break to minimize pay‑roll errors and give staff more time to validate records. Chair Sharpless and other trustees supported the cautious approach; Sharpless said "This is a heavy lift" and urged taking the time needed to get payroll right.

What happens next: staff will schedule the additional mock cutover and update the board on testing results and a revised go‑live calendar.