Board reviews procurement items and banking-services solicitation; procurement staff explain scoring rubric

The finance committee reviewed a set of procurement and budget items and spent substantial time on a competitive solicitation for district banking services.

Items presented included a partial district membership for Inomi Inc. (Gold Book) costing $65,450 for up to 110 users, a recommended increase to a purchase order for psychological services (Odell Vining) not to exceed $125,000 to meet demand for services required under IDEA, and bids for event chairs (Schools Specialty) that would raise total expenditures for that vendor to $76,915 if approved.

Procurement senior director Edwin Joseph explained the district’s evaluation rubric for the banking solicitation: the technical evaluation uses three weighted categories, a 600-point technical base scaled by category weights, and evaluators rate sections 1–10; averages and weighted multipliers produce an aggregated score. “The rubrics actually… there’s like something called, like, a weight average,” Joseph said, summarizing the scoring method.

Board members noted only two timely bank responses and asked about how a possible bank merger would affect contract performance; procurement staff said contracts are reviewed annually and can be re-bid if significant changes occur. Members also asked clarifying operational questions about procurement, p-card arrangements and where specific purchased items (for instance, AED cabinets or defibrillators) would be housed.

No formal contract award vote was recorded during the work session; staff said recommended awards and contract documents will return to the board for formal approval at upcoming meetings.