Cayuga County advances IT overhaul and moves to solicit time-and-attendance ERP
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Summary
IT staff told the Cayuga County Legislature the county has completed a multi-year network redesign and implemented staff AI training; members directed staff to develop an RFP to procure a time-and-attendance module as part of an ERP rollout to standardize payroll and HR processes.
Tom Bunn, the county IT presenter, told the Cayuga County Legislature that the county has completed a multi-year overhaul of its network infrastructure and has begun rolling out staff AI training. He said new network hardware purchased with ARPA funds is installed countywide, Auburn Fire has been set up as the new primary data center, and final firewall installations are expected within about six weeks.
Bunn described the work as three phases: hardware replacement, full reconfiguration of the county network, and final security hardening. He credited several employees by name for leading the effort, saying “amazing work by, you know, several of our employees, including Jason Porter and Jeremy Malone, who’s kind of been spearheading this along with myself.”
On software systems, Bunn said the county will pursue an enterprise resource planning (ERP) approach to centralize HR, operations and finance functions. The immediate priority is a time-and-attendance module to replace paper and spreadsheet timekeeping in multiple departments. Bunn said the county met with a vendor last week and that the next step is to develop and release an RFP for vendor proposals this year; he said funding is available for implementation.
Legislators asked whether the module will integrate with payroll (currently processed through ADP) and Bunn explained integration options: if the county keeps ADP, the time module could be paired with ADP; if the county selects a different vendor that handles payroll (for example, the finance system), payroll would need to migrate and be integrated. He warned that final architecture depends on proposals received.
The legislature did not vote on a specific procurement at the meeting but supports moving forward with an RFP and further vendor evaluation. Bunn said the IT team will meet weekly and may expand the internal IT task force to include other county employees as the project progresses.
The next procedural step is the development and release of an RFP for the time-and-attendance module; further procurement decisions will follow vendor responses and any required budget approvals.
