Board reviews calendar feedback, Nearpod and Hudl contracts and multiple facilities needs
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Summary
Committee discussed the proposed 2026–27 calendar and public concerns about start dates and breaks; staff presented consent items including a seven‑month $42,820 Nearpod renewal, a Hudl streaming contract and multiple facilities purchase orders for HVAC, fire‑safety and site work.
The Committee of the Whole heard public feedback and board discussion on the proposed 2026–27 school calendar and considered several consent and action items across curriculum, finance and facilities.
Calendar: Members reported constituent feedback about starting school on a Tuesday in August, a long spring break and the day before Christmas. Staff explained the draft calendar balances contractual constraints, survey feedback and instructional days; staff said they will notify families about the personal finance requirement for rising ninth graders and continue refining the calendar based on input.
Contracts and services: Curriculum staff described consent items including a $10,000 contract for a breakthrough coach and a proposed seven‑month renewal with Renaissance for Nearpod worth $42,820 (Jan–June 2026) while the district evaluates replacements. Finance staff presented approval to hire Futurethink for updated 10‑year enrollment projections for $15,750.
Athletics and streaming: The finance report included a proposed multi‑year Hudl streaming agreement to provide video streaming of athletic events; staff explained current subscriptions run about $16,500 per school per year and the proposed multi‑year deal would consolidate pricing, include equipment fixes and was heavily used by programs and coaches for game planning. Staff said they will return with analytics on usage and possible activity‑fee or program‑fee sharing arrangements.
Facilities: The facilities report included several change orders and action purchase orders: supplemental fencing and guardrail at Beaver Creek to secure a retention basin; building automation upgrades ($28,200 for Bradford Heights; $70,100 for STEM); replacement of a failed fire pump at Downingtown High West ($154,000) and a fire alarm replacement at Pickering Valley (about $45,874). Staff said some work addresses urgent safety or functionality issues and will be funded from facilities or capital budgets as previously approved.
Next steps: Several items will return for formal approval at the regular board meeting; the next board meeting is scheduled for Jan. 14, 2026 and the next Committee of the Whole for Feb. 4, 2026.