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Charter review panel questions scope of city clerk/treasurer role and financial reporting lines
Summary
Panel debated whether to keep the city clerk's combined clerk/treasurer and utilities-billing responsibilities in one office, how monthly financial reporting should reach the commission, and whether the charter should define residency or other appointment details for key officers.
Members reviewed the city clerk and treasurer duties and considered whether the role's current mix of records, billing and treasury functions remains appropriate as the city grows.
The clerk (identified in the meeting as the city's collector/treasurer) described duties that include collecting funds, reviewing checks and overseeing utility billing. Board members asked whether the clerk should also be the primary financial communicator to the commission or whether the city manager should present financial condition updates after the clerk provides the raw statements.
Board members suggested adding monthly financial-condition reporting language to the charter or otherwise clarifying who is accountable for routine financial briefings. The group discussed whether the clerk's operational functions, such as utilities billing, should be split from finance oversight and whether a separate CFO-like position would be useful as the city scales.
Next steps: staff will compare other charters for clerk/treasurer duties, propose clearer language on monthly financial reporting and identify whether a separation of billing and treasury duties is prudent.
