Committee staff and members said they have narrowed options for the meeting-room audio/visual refresh and are awaiting a final quote to present to the select board.

Speaker 3 said, “we finally have come to a decision on who we're going with,” and described follow-up calls and a pending quote. Staff outlined features under consideration including ceiling microphone arrays, fixed or Zoom-intelligent director cameras, and automated "push-button" start for committees. Speaker 1 summarized the usability goal: “this is gonna be automatic push button. Any committee can come in, switch start meeting, and the microphones will be for the Zoom will be from the ceiling mic arrays.”

Speaker 3 said the project may appear on the select board consent agenda or be scheduled for a select-board presentation next week; staff will fine-tune calibration with the vendor to address acoustic and echo issues before finalizing the recommendation. The committee did not record a final procurement vote during the meeting; next steps are vendor quote finalization and submission to the select board for approval.