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County updates records-retention policy, approves sheriff's retention schedule
Summary
County staff removed a clause on off-site storage vendor records and the board approved a revised retention policy and the Oklahoma County Sheriff's Office retention schedule, with staff noting the schedule references statutes; further department schedules will be brought in February.
Policy and governance staff told commissioners they revised the county records-retention policy and asked the board to receive the change and later approve it. Staff said they removed a paragraph in the off-site storage section (referred to in the transcript as "5 0.20.6") that had indicated the clerk's office would maintain a list of approved vendors; staff said that is not the clerk's responsibility.
Jessica (policy & governance staff) summarized the revision: "There was a line that indicated that the clerk's office would keep a record of approved vendors as to where these documents were stored, and that is not something that the county clerk's office retains." The board received and later approved the retention policy revision.
Staff also presented the Oklahoma County Sheriff's Office records-retention schedule and a supporting summary that references statutes. Commissioners approved the sheriff's schedule and staff said remaining departmental schedules will be brought to the board in February for legal review and final approval.
The transcript does not list the specific statute citations included in the sheriff's schedule; the schedule was approved by motion with voice vote.
