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Keizer committee elects new chair, sets All Nations Day planning with sponsors, vendors and insurance in mind
Summary
The Keizer Community Diversity and Engagement Committee elected Tammy as chair and Fazio as vice chair, approved minutes, and advanced planning for an All Nations Day event (targeting late September) covering volunteers, vendors, publicity and insurance requirements.
The Keizer Community Diversity and Engagement Committee elected Tammy as its chair and Fazio as vice chair during its meeting, approved the previous meeting’s minutes and moved into detailed planning for an All Nations Day event aimed for late September.
Committee members nominated Tammy to serve as chair for the coming six months and raised hands to confirm the appointment; Fazio was chosen as vice chair and Daniel assumed facilitation after the vote. Members then moved to approve the minutes from the prior meeting by voice consent.
Organizers outlined a multi-part festival format that would combine cultural presentations, educational “blurb” talks from community groups, staged entertainment (gazebo and possibly an indoor room), and food trucks. An organizer said the event should run roughly 11 a.m. to 5 p.m. and estimated 36–40 volunteers will be needed for setup, vendor coordination, trash/recycling and staffing booths. The organizer said she planned to keep net city expenses “under $1,000” using sponsorships and in-kind donations for face-painting and activity booths.
Tim, staff, addressed liability and vendor insurance: “For this event, since it would be city sponsored, it would be covered under our insurance policy,” and added that organizers should require waivers for volunteers and certificates of insurance from vendors when appropriate. The committee discussed vendor requirements and permitting: food trucks must hold the appropriate sales licenses and permits before attending, and the group agreed to limit menu overlap among trucks and to try to negotiate family-friendly pricing.
Members also discussed publicity and outreach: posting on the city’s Facebook page, a partnership with local radio (KSLM was mentioned), the chamber newsletter, city marquee placement and print/social media. Committee members agreed to check venue availability with staff (Lily) and bring a budget estimate to the city council in February as part of the council briefing/approval process.
Next steps: staff will confirm venue availability and dates, organizers will draft a vendor and volunteer plan and bring a budget to city council for formal approval. The committee slated follow-up e-mails to share the confirmed date and a volunteer sign-up plan.
