Council approves grant‑funded contracts, RFP for compliance consultant, donates public art and accepts FY 23‑24 audit
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Summary
Council authorized staff to negotiate and award a one‑year, grant‑funded fuels‑reduction contract with Arbor Pros, authorized an RFP for a CDBG‑DR compliance consultant, agreed to donate original utility‑box mural artwork to the Paradise Arts Center, and accepted the town’s FY 2023‑24 financial statement audit (clean opinion) with noted corrective actions.
At the meeting the council approved several administrative and grant‑funded items and accepted the FY 2023‑24 financial audit:
- Arbor Pros: Staff recommended awarding a one‑year, Hazard Mitigation Grant Program (HMGP)‑funded agreement to Arbor Pros (with two optional one‑year extensions). Council asked about license verification and oversight; staff and legal confirmed required applicator licensure for subcontracted staff and will finalize the contract scope, fee and schedule before signature. The council authorized staff to negotiate and proceed toward award subject to final approvals.
- RFP for compliance consultant (CDBG‑DR Workforce Development): Staff presented an updated memorandum of understanding with partner agencies and requested authority to issue an RFP for an administrative compliance consultant to manage reimbursements, reporting and partner coordination; the consultant would be paid by grant funds and a recommended award will return to council for approval.
- Utility box mural original art: Staff asked council direction about disposition of original artwork from Phase 1 of the utility box mural program. Council reached consensus to donate the originals to the Paradise Arts Center rather than incur framing and display costs at Town Hall.
- FY 2023‑24 audit acceptance: Amy presented the town’s FY 23‑24 financial statement audit. The town received a clean, unmodified audit opinion; net position rose from $245 million to $282 million driven by grants, reimbursements, property tax and investment earnings. Auditors identified process and timing weaknesses (audit adjustments, internal control gaps around closing/review procedures, and some late federal grant reporting) but did not find fraud or misuse of funds. Staff described corrective actions already implemented (direct billing, new account codes, staffing and software improvements) and said they are hiring consulting support to strengthen reporting and controls. Council accepted and filed the audit report.
These items were approved on recorded council motions; staff will return with contract documents, recommended consultant awards, and implementation details as needed.