At the conclusion of the organizational swearing-in on Jan. 12, 2026, Hilliard City Council President Tina Catone asked for a motion to recess to executive session "for matters pertaining to the appointment of a public employee or official" citing the city charter (section 2.101(a)). An unnamed council member moved the motion; the transcript does not record who made or seconded the motion.

A roll call vote followed. Members who were called answered in the affirmative: Miss Cole (Yes), Vice President Andy Teeter (Yes), Mister Betts (Yes), President Tina Catone (Yes), Miss Parker Jones (Yes), Miss Vermillion (Yes) and Miss Rasul (Yes). The roll call in the public record shows unanimous assent, and the council recessed to executive session to discuss the appointment matter.

The motion cited the city charter provision as the legal basis for the closed session. The transcript records the council going into recess and an announcement that business would be conducted in executive session before returning to start the public meeting.