Bedford County authorizes HVAC replacements at Health Department and nursing home
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Summary
The board authorized Trane contracts procured via a cooperative purchasing agreement to replace aging HVAC units at the Bedford County Health Department (two units) and approved phase 1 of a multi‑phase HVAC replacement at the county nursing home; both votes passed unanimously, and staff said funding is in the CIP.
The Bedford County Board of Supervisors voted 7–0 to authorize contracts to replace aging HVAC systems at two county facilities.
Doug Kaufman presented the Health Department request, asking the board to authorize the county administrator to execute a contract to replace two remaining HVAC units. Kaufman said the replacements have been planned in the county capital improvement program and that the units are more than 20 years old. "My original intention tonight was to only ask for 1 further unit," Kaufman said, "but immediately the day after I submitted this agenda item, the other 1 died. So we need to go ahead and ask for 2." The procurement will use a cooperative purchasing contract and the installer will be Trane, which staff said ties into the county's control system and conforms to county‑wide standards.
The board adopted resolution R011326‑09 authorizing the county administrator to enter into the contract; the vote was 7–0.
The board also approved a separate resolution authorizing phase 1 of the nursing home HVAC replacement. Nursing home administrator Paul Poff told the board the equipment is original and beyond its useful life; phase 1 focuses on Unit 2, Unit 3 and a rooftop unit, with phase 2 planned for the following fall (identified in the nursing home CIP/FY27). Poff said the county intends to standardize systems countywide and procure through the same cooperative arrangement with Trane. Board members confirmed that funding for phase 1 is available and that funds for phase 2 are budgeted. The board approved resolution R011326‑10 by roll call, 7–0.
Both actions direct county staff to execute contracts and proceed with scheduling the replacements consistent with construction seasons and occupant safety. Staff said phase timing reflects seasonal windows to minimize resident and operational impacts.
