Board approves Lewis Walker Roofing contract to replace school roofs; work scheduled during breaks
Summary
Facilities staff recommended and the board approved a contract with Lewis Walker Roofing for a roofing project to be completed during fair and spring breaks; staff noted an over $100,000 spread between the lowest and highest bids and described warranty assurances from the contractor.
District facilities staff told the board that a public solicitation for the roofing project drew multiple bidders and that Lewis Walker Roofing submitted the lowest responsive bid. Staff said the project will be scheduled during the fair break and spring break so work is completed before summer, with weather contingencies allowing weekend or after-hours work if needed.
Facilities staff told the board that 17 companies attended the pre-bid meeting and 11 completed pre-qualification; they tabulated six timely bids and excluded two for missing pre-qualification deadlines. Staff emphasized that there was more than a $100,000 difference between the lowest and highest bids, and they recommended Lewis Walker Roofing based on price and warranty assurances obtained from the manufacturer.
A representative from Lewis Walker Roofing, Gary, attended and staff said he and the company provided warranty documentation and direct manufacturer contacts to address warranty concerns. Board members asked about the schedule and weather contingencies; staff said the company was prepared to work weekends or after school hours if necessary.
A board member moved to accept the recommendation to award the contract to Lewis Walker Roofing; the motion was seconded and passed by voice vote.
The board did not discuss contract dollar amount on the record during the meeting packet presentation; staff noted only the comparative bid spread and that the lowest bid allowed the district to reallocate funds to other projects.
