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Internal audit finds documentation gaps in behavior support services; district says data export now available
Summary
A Plant Moran internal audit found two findings and one improvement opportunity—mainly inconsistent case documentation and missing evidence of parental consent in sampled files. District leaders said corrective steps have begun and that an Enrich RTI data export is now available.
An internal audit of the districtbehavior support services found lapses in documentation practices and gaps in evidence of parental consent for some sampled cases, the auditor told the committee.
Blaine Moran of Plante Moran presented results of the audit, which reviewed referral intake, service-delivery documentation, student progress monitoring and data-driven decision-making for the 2024–25 school year. "We had 2 findings and 1 opportunity for improvement, all being really around documentation," Moran said. The audit recommended establishing a single system of record, building on a newly created case-folder checklist, and providing staff training.
The report found that multiple systems of record led to incomplete case files for a subset of tested records and that, for a few samples, evidence of parental consent could not be produced from district files. Moran emphasized the gap was in available evidence in the audited sample rather than a definitive finding that consent was not obtained.
District leadership responded that corrective actions are already underway. "Improving those steps of documentation, improving those abilities to have all that information in one system, it's already underway," said Dr. Clamp, who credited behavior team staff with immediate work to address findings. Staff member Lisa explained that the district discontinued the Enrich RTI system this year, paid the vendor for a data extract, and that the export was delayed during the audit period; she said the district has since received the export and can provide the records.
Committee members asked for follow-up. The internal audit team noted they will provide an updated findings matrix and the district said it will continue strengthening documented procedures, adopt the recommended checklist, and provide staff training. The full internal audit plan and schedule will be reviewed with the committee in May.
