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Aquatic center update: contractors working to meet CPM schedule; trustees warned contingency is limited
Summary
Owners' representative Tammy reported that visible site work aligns with the project's CPM schedule but epoxy-floor rework and grading reviews have shifted some activities into winter; trustees were told TCO could be available in January with final CO targeted in May and an intended public opening by Memorial Day, while a trustee noted the contractor's construction contingency had fallen to $79,000.
Project owners’ representative Tammy presented a detailed construction update on the new aquatic center, describing the critical-path (CPM) schedule, recent on-site activity and items that remain in progress. Staff and trustees discussed schedule impacts, contingency levels, winter-protection risk and fundraising status.
Tammy said the CPM schedule is the controlling document and that recent visible activity—shed and trellis construction, lighting, restroom fixtures and door installation—matches the CPM entries. She reported epoxy-floor work in some restrooms did not meet expectations and required rework, which has affected sequencing for certain finish trades. The team paused grading in a north area to evaluate slopes and user experience; Tammy said that review concluded no extra funds were required but that some activities, like specific concrete pours, were delayed.
On budget and contingency, trustees pressed for clarity. Tammy said the team did not foresee immediate change orders but cautioned against assuming savings. Trustee Jess said the contractor’s construction contingency had diminished to about $79,000 and urged firm pushback if the contractor sought compensation outside its construction contingency for winter-protection costs caused by schedule delays. Tammy and others described the possibility of discretionary owner-directed enhancements (for example, sidewalk access improvements or exterior features) that the board may choose to fund later but are not part of the current contract.
Staff discussed occupancy milestones: a temporary certificate of occupancy (TCO) could be available in January—allowing staff training and punch-list work—while the final certificate of occupancy was targeted for May 6, with turnover to Bridal set for May 20 and a target public opening by Memorial Day. Tammy noted some pool-specific work (e.g., plastering and solar/PV installation) is scheduled to begin in March and is on the CPM path.
Trustees asked about visible public impacts: the sidewalk concrete pour is nearly complete and permanent ornamental fencing/gates are being fabricated; staff said they are pushing to remove construction fencing and reopen the sidewalk as soon as contractor sequencing allows. On fundraising, staff reported continued capital campaign activity and recent incremental donor contributions; one update noted an additional $2,500 since the prior report and a total fundraising tally described in-meeting as about $2,025,000 including recent contributions. Staff also listed pending potential funders (T-Mobile announcement expected in February and discussions with the Alpenglow Foundation).
Trustees and staff agreed to keep monitoring CPM progress, require regular updates from the contractor on weekly coordination and return discretionary funding proposals to the board for prior review. Board members emphasized preserving contingency for critical project needs and avoiding unplanned owner expenditures without full board consideration.
The board will continue to receive progress updates at upcoming meetings; staff indicated the OAC (owner-contractor) meetings will provide weekly coordination reports to track schedule movements and subcontractor sequencing.
