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District waives sealed-bid rule to replace storm-damaged truck, authorizes up to $55,000
Summary
After a Christmas Eve windstorm totaled an on-call operator’s truck, the board waived sealed-bid requirements and authorized the general manager to procure a replacement Ford crew-cab pickup not to exceed $55,000 to restore field capacity.
The board authorized the district to procure a replacement utility vehicle after a Christmas Eve windstorm toppled a city-owned tree branch onto an on-call operator’s truck, rendering it a total loss.
Staff told the board the district expects an insurance reimbursement (staff estimated roughly $39,000–$39,000 net from the carrier for comparable replacement value) but inventory constraints at dealerships mean an immediate purchase is needed to restore field operations. Staff reported dealer quotes in the $51,000–$53,000 range for comparable crew-cab trucks.
A director moved to waive the procedural requirements for sealed competitive bids and authorize the general manager to procure a Ford F-54 crew-cab pickup for a not-to-exceed amount of $55,000; the motion was seconded and approved by roll call. Staff said insurance proceeds and a planned vehicle purchase in next year’s budget would offset the cost.
The authorization allows staff to act quickly to source an in-stock replacement; final procurement and payment will follow district purchasing and insurance reconciliation processes.
