Citizen Portal
Sign In

Woodland Hills board previews $23,000 test of Timely AI scheduling platform, seeks more cost detail

Woodland Hills School District Board of Education · January 15, 2026
AI-Generated Content: All content on this page was generated by AI to highlight key points from the meeting. For complete details and context, we recommend watching the full video. so we can fix them.

Summary

Superintendent presented a request to purchase the Timely AI scheduling platform with an initial price of $23,000 and a vendor discount if signed quickly; board members asked for recurring-cost estimates, integration details with PowerSchool, and alternative options.

Woodland Hills School District Superintendent Doctor Wilson told the board on Jan. 16 that the district is considering purchasing the Timely AI scheduling platform to allow administrators to run multiple schedule scenarios earlier in the year and reduce the number of live schedule rebuilds that occur after PowerSchool rollovers.

Wilson said the initial cost would be $23,000 for the first year and setup, with an unspecified annual continuing fee thereafter. He said the vendor offered a discount if the contract were signed by the 30th, and staff described a waived setup fee of $2,500 in that scenario.

Board members sought more information before approving any purchase. Questions included whether Timely would replace PowerScheduler (it would not), how many other districts are using the product (several in Allegheny County), whether pricing is per-district or per-building, the breakdown of what $10,000 vs. $15,000 covers, and what maintenance and integration responsibilities would fall to district IT staff. Finance and technology leaders said Mr. Kim and Mr. Roth had met the vendor to confirm PowerSchool compatibility.

No motion or vote on the Timely purchase was recorded; board members asked staff to gather more detailed cost and licensing breakdowns to inform a future decision.