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CFO previews new programmatic budget format; operations staff outline bond oversight and project schedule
Summary
Chief Financial Officer Bob Ebersholt presented preliminary general fund actuals and a shift to a programmatic budget format; operations staff described citizen bond oversight committee appointments, transparency measures and schedules for major bond projects (Bertha and Ivy) with an aim to substantially complete major work by August 2027.
The board received a financial update from Chief Financial Officer Bob Ebersholt and a bond implementation briefing from operations staff.
Ebersholt said the general fund actuals through June 30 are preliminary and subject to audit; he said the district's reserve will be higher than projected in the adopted budget. He previewed a new programmatic presentation for future budgets that will show annual budget, year-to-date budget/actuals, comparisons to the prior year and variance percentages. "Our year to date budget is a work in progress," he said, explaining that some line items were allocated by simple division across months and that staff will work with departments to improve month-by-month projections.
Ebersholt said auditors from CliftonLarsonAllen (CLA) are scheduled to present at the December board meeting and the district expects to meet the Colorado Department of Education's Dec. 30 guideline for audit submission, with single-audit components to follow as federal guidance is finalized.
Operations team members (Todd and Tammy) described next steps after passage of a $99,000,000 no-tax-increase bond: a 16-member citizen bond oversight committee (CBOC) application process will open (board-appointed makeup with business stakeholders, parents and citizens-at-large), design advisory group meetings for two large projects (Bertha and Ivy) are scheduled starting in December, and construction could begin next summer with substantial completion targeted by August 2027. Tammy said the district will report project budgeting and encumbrances through a "business plus" dashboard so community members can see how bond dollars are allocated and spent.
Trustees asked about tracking ADA work, contract listings and signage at project sites. Operations staff said ADA upgrades will be tracked within project budgets and that the district plans visible signage and website updates for major projects such as Bertha and Ivy. Staff emphasized ongoing community input via design meetings and a bond advisory committee that will report to the board on expenditures and alignment with ballot language.
The board did not take formal votes on the bond implementation items beyond receiving the reports and next-step timelines.
