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Speedway council approves series of contracts, change orders and routine items; votes at a glance
Summary
The council approved multiple operational items by unanimous voice votes, including a $42,096 police vehicle purchase, amended change orders on the 25th Street reconstruction, a Wesler Engineering master services agreement, a GAI Consulting amendment for Crawfordsville Road, the IMGIS GIS software agreement, intra-departmental transfers, insurance renewal and claims totaling $2,233,862.
At its Dec. 22, 2025 meeting, the Speedway Town Council approved a group of operational contracts, construction change orders and routine financial actions by unanimous voice votes (recorded as passing 4–0).
Highlights and why they matter: Grant Kleinheinz recommended awarding a police replacement vehicle quote to Fletcher for $42,096 to replace a totaled unit; the council approved the purchase. The council also approved two amended change orders for the 25th Street Reconstruction Project: Change Order No. 2 was reduced after verification of load tickets (a net reduction from the prior amount), and Change Order No. 3 included the contractor agreeing to pay approximately $890 for a damaged storm structure and added a few days to contract completion without liquidated damages, per Kleinheinz.
Other approvals included a master services agreement with Wesler Engineering (task-order governance through 12/31/2027), the fourth amendment to GAI Consulting for the Crawfordsville Road pedestrian improvement grant (an $11,250 construction-administration amendment bringing total contract to about $466,000), and the IMGIS customer agreement for GIS access at $28,940 annually. Philip Faust reported claims totaling $2,233,862 covering Dec. 4–17; council approved the claims and four utility adjustments. The council also approved intra-departmental transfers and the 2026 workers' compensation insurance renewal and authorized staff signatures where needed.
Nut graf: These approvals represent standard municipal operations—fleet replacement, construction contract reconciliations, consultant amendments and recurring service renewals—but together they move multiple capital and operational projects toward closeout or continued delivery.
Voice-vote outcomes and procedural notes: Nearly all motions were passed by voice vote and recorded as unanimous (4–0). Where contract sums or change-order adjustments were described, staff cited load-ticket reconciliations and negotiated reductions as reasons to approve amended amounts.
Votes at a glance (as recorded in the meeting transcript): - Approval of police vehicle quote (Fletcher) — $42,096 — passes 4–0. - Approval of amended Change Order No. 2, 25th Street Reconstruction — net reduction after ticket review — passes 4–0. - Approval of amended Change Order No. 3, 25th Street Reconstruction — contractor credit ~ $890 and added days — passes 4–0. - Approval of Wesler Engineering master services agreement — passes 4–0. - Approval of GAI Consulting Amendment No. 4 (Crawfordsville Road) — $11,250 — passes 4–0. - Approval of IMGIS customer agreement — $28,940 annually — passes 4–0. - Approval of intra-departmental transfers (Resolution 2025-24) — passes 4–0. - Approval of workers' compensation renewal (2026) — passes 4–0. - Approval of claims and utility adjustments — $2,233,862 total — passes 4–0.
The council completed its routine approvals and adjourned at 7:58 p.m.
