Board approves window project, HVAC phase 2 purchases and digitization, and a three-year Raptor safety contract

At its Nov. 17 meeting, the East Aurora School Board approved multiple facilities and technology contracts the district said are needed to repair, upgrade and secure buildings.

The board approved a motion to award the 2026 window replacement bid for Oak Park and Krug schools to Light Construction Incorporated for $1,198,770. The motion was moved and seconded; the transcript records affirmative roll-call responses from the members listed by the secretary during that vote.

On a separate action the board approved purchase of mechanical equipment controls and warranties for East Aurora High School phase 2 from Trane Technologies (alternate 2) in the amount of $2,749,586.30 under the Omnia cooperative purchase agreement. The board then awarded the phase 2 mechanical improvements installation and alternate to DeKalb Mechanical for $7,210,000 after receiving four bids; DeKalb was identified as the most responsive bidder and a mover and seconder were recorded before the roll call.

The board also approved a Canon document-management proposal to digitize student records for $50,841.76 with an annual maintenance fee of $5,648.40, citing ongoing flooding risk to records stored in the East Aurora High School basement and a statutory 60-year records-retention requirement. Board members recorded affirmative roll-call votes for that motion in the transcript.

For visitor screening and reunification improvements, the board approved a three-year agreement with Raptor Technology Services for additional system integrations at a cost the transcript lists as $151,790 annually. A motion, second and roll call appear in the meeting minutes.

Board members discussed timing and lead times for custom windows and noted the district plans to rebid some gutter work in March; playground upgrades were described as largely grant-funded. The mechanical and installation procurements were presented as cooperative-purchase transactions designed to streamline procurement and align with prior Phase 1 work.

Votes at a glance (as recorded in the meeting transcript):

- Window replacement (Light Construction Incorporated) — motion moved; roll call recorded affirmative responses in the transcript (see board roll calls recorded by the secretary). Outcome: approved.

- Trane Technologies equipment purchase ($2,749,586.30) — motion moved and approved by roll call. Outcome: approved.

- DeKalb Mechanical installation award ($7,210,000) — motion moved and approved by roll call. Outcome: approved.

- Canon document‑management system for digitization ($50,841.76 + $5,648.40 annual maintenance) — motion moved and approved by roll call. Outcome: approved.

- Raptor Technology Services 3‑year agreement ($151,790 annually) — motion moved and approved by roll call. Outcome: approved.

The board did not adopt additional related policy language at this meeting; several items were presented as routine procurement and operations approvals. The meeting moved later into executive session for personnel, student discipline, land acquisition and labor negotiations.