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Council adopts resolution to amend administrative code for closed‑session minutes retention
Summary
The council adopted a resolution to amend the administrative code to memorialize Brown Act requirements for closed‑session minutes and recordings, including permanent retention of minutes and 10‑year retention for video recordings; the motion carried with a majority.
San Leandro — The City Council approved a resolution on Jan. 12 to update the administrative code to comply with Brown Act provisions for closed‑session minutes and records.
City Attorney Richard Pierota said the resolution memorializes statutory requirements: the council may designate a clerk to maintain a confidential minute book for closed sessions and video recordings associated with those sessions may be retained for 10 years; written minutes would be kept permanently in the city's records. Pierota said the proposal follows state statute and noted the financial impact is minimal.
The council moved and approved the resolution. The motion carried with four yes votes; Mayor Gonzales voted no and Council Members Bowen and Azevedo were absent.
The resolution updates administrative code language to make the closed‑session minutekeeping practice explicit and ensure the city complies with the Brown Act going forward.
