Commission debates pavilion rentals, court reservations and tournament rules
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Summary
Members reviewed park reservation policies including whether private pavilion renters may reserve adjacent courts and whether courts can host fee‑based tournaments; they asked staff to gather examples, clarify insurance/waiver requirements and confirm clerk‑office procedures.
Commissioners reviewed park facility and reservation policies after several recent questions about private events and tournament play.
Discussion focused on two distinct situations: (1) private events that rent a pavilion and request use of nearby courts for their guests, and (2) organized tournaments that charge entry fees for court play. Commissioners clarified that privately rented pavilions have previously been permitted to reserve associated courts when approved, but tournaments that charge fees raise liability and policy questions.
Members asked staff to research how neighboring municipalities handle tournaments, fee collection and liability (insurance certificates and waivers), and to clarify which office — the clerk’s office, parks staff, or the commission — should screen requests. The commission agreed to ask the clerk’s office to avoid forwarding public‑event inquiries to the commission when the reservation rules do not require commission review.