Hillsborough County evaluation committee to request BAFO unit pricing for disaster recovery management RFP

The Hillsborough County evaluation committee voted informally to seek best-and-final-offer (BAFO) fixed-price unit bids for RFP25-00293, the county’s disaster recovery management program procurement, saying unitized pricing will let evaluators compare like items across proposals.

Committee chair Robert Hendrickson (Management and Budget) told colleagues the BAFO would not change the RFP’s scope but would ask proposers to break multi-year services into single, fixed-price units — for example, a loaded monthly fee for call-center services — so the county can “get costs for like items.” He emphasized that the BAFO is intended to produce “more refined numbers based on the same set of scopes.”

The move reflects committee concerns that mixed proposal formats — some fixed-price, some time-and-materials — made apples-to-apples evaluation difficult. Hendrickson said time-and-materials bids “can increase substantially depending on the actual scope” and recommended asking for fixed monthly prices,…