Flagler board hears plan to centralize food‑service finance with Swan Solutions platform
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Summary
District food‑service leaders told the board a new Swan Solutions finance/dashboard will aggregate Skyward, point‑of‑sale and state reimbursement data, scan invoices and flag discrepancies to reduce manual work and improve real‑time oversight of nutrition operations.
Food‑service leaders told the Flagler County School Board on Jan. 13 that they are adopting a new finance and dashboard tool from Swan Solutions to consolidate data and speed invoice reconciliation.
The platform pulls reports from Skyward, the district’s point‑of‑sale system (PremierEdge) and FDACS reimbursement data, scans invoices and places line items into categories so staff can spot pricing discrepancies. A food‑service presenter said the system already identified roughly $200 in price discrepancies in early comparisons and will produce inventory‑value and meals‑per‑labor‑hour reports that staff said will help measure efficiency.
“What we used to do was extract data to spreadsheets and manually reconcile,” a district food‑service leader said. “This puts the data in one place and pops the discrepancies for us so we can address them very quickly.”
Presenters said the tool is AI‑integrated (presenter language) and that early use over the past four months required tweaks but has already reduced manual work. They described future possibilities including site managers scanning invoices locally and faster month‑to‑month comparisons once a year of data is complete.
Board members asked about privacy and FERPA risks of bringing data together. Staff said current operations require manual upload rather than live integrations, which limits direct system access to student records. Board members also asked whether nutrition quality and meal counts are part of the platform’s outputs; staff said the system focuses on costs and operations but can report meals‑per‑labor‑hour and inventory values.
The presentation was framed as an operational efficiency measure that aligns with the district’s strategic plan for real‑time decision making. Staff invited board members to request demonstrations of the platform.
Next steps: the item remains in consent for routine approval and staff said they would return with any procurement paperwork or further demonstrations as requested by the board.