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Board presses departments for MOUs, asks staff to draft formal compliance letter; seeks consultant deliverables
Summary
Board members urged staff to send a short, dated letter to Metro departments (NDOT, Parks, Metro Water, Waste) setting a schedule for compliance and meetings; Executive Director Trey agreed to draft the letter and circulate a draft the next day. Members also requested access to consultant reports and an internal SharePoint for board documents.
Board members pressed staff to move faster on memoranda of understanding with Metro departments and recommended a brief, formal letter from the Contract Compliance Board urging department engagement and proposing dates for meetings. Several members said dates and accountability are needed to make progress and to support future staffing and funding requests.
Trey agreed to draft a short letter and circulate it to the board the next day. A council member (speaker 7) asked to be cc'd and said, "the moment they see a council member on there, they respond," offering to help secure participation from department directors. Board members suggested a target of getting comments back by the middle of next week; Trey said he could provide a draft quickly and the council member said she could review it by Tuesday.
Consultant deliverables and access
Several members asked about the consultant team contracted to advise the board. Trey said the consultants produced some reports and that staff will meet with Metro Legal and General Services to review scope and what can be shared publicly. Board members asked for a public page on nashville.gov and an internal SharePoint for materials; Trey agreed to post public materials on the board web page and to create a SharePoint site for internal documents.
Why it matters: The MOUs and department cooperation are central to implementing site safety inspections and placing inspectors on Metro properties. The letter is a procedural step intended to secure meetings and clarify timelines before the board asks Council or procurement to act.
Next steps
- Trey will draft and circulate the letter to the departments and to board members the next day. - Board members will provide comments rapidly; the council member offered to review the draft and help secure department responses. - Staff will assemble consultant reports for internal review with legal and clarify which deliverables can be posted publicly.
