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Public Works director unveils CIP Gantt chart, plans bids for stairs and flags emergency 11th Avenue repair
Summary
Public Works Director Ken showed a new publicly posted CIP Gantt chart to track projects, said stairs on 10th/12th avenues are near 100% design with mid-February bid plans, and identified an erosion emergency at 11th Avenue that will require an engineering assessment and potential emergency funding.
Public Works Director Ken told the Forest and Beach Committee on Jan. 15 that the department has published a capital-projects Gantt chart to make project status more transparent and help the city manage limited staffing against a long list of projects.
Ken said the chart is posted on the city website and will be updated monthly so council members and the public can track progress. "When we get a priority, it doesn't mean we get money and then it gets implemented," he said, explaining the separate steps from prioritization through design, permitting, bidding and construction.
Ken reviewed several projects: Rio Junipero medians (contractors engaged), Scenic Pathway enhancements (on hold until outside overlay work is finished), and DG repairs. He said the 10th and 12th Avenue stairs are at about 90% design and contractors are drafting technical specifications; staff hope to go out to bid in mid-February and complete the project before the end of the fiscal year. "Our goal is to have both those stairs done before the end of the fiscal year," Ken said.
On shoreline projects, Ken said grant-funded coastal-engineering and adaptation-pathway reports are posted online and that staff are evaluating multiple concepts for the 4th Avenue outfall, including rebuilding a more natural structure versus repairing the existing structure; he noted long permitting timelines and the need for geotechnical study.
Ken flagged an emergency repair on 11th Avenue where continued water runoff threatens to erode the pathway; he said project manager Shari Carlet is contracting an engineer for assessment and recommendation and that emergency funding may be required. He also summarized departmental roles and staffing: the street crew handles drainage and sidewalk work, forestry handles wildfire clearance, facilities staff manage city buildings, and environmental programs (Mary Bilsey) coordinate audits and permitting.
Departments are responding to several outside audits in coming weeks: the state water board, the Coastal Commission, CalRecycle and OSHA site visits were all mentioned. Ken said the department has two advertised open positions (project manager and assistant forester interviews underway) and a permit/tech job not yet posted.
The committee asked whether the Gantt chart could be simplified into a higher-level dashboard and requested clearer quarterly or multi-month reporting on project status; Ken and commissioners agreed the tool will be adapted to highlight at-risk projects and major milestones.
A brief consent-agenda vote earlier in the meeting approved the Dec. 11 minutes (motion moved and seconded; commissioners voted in favor).
