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Trustees say new finance director uncovered unpaid bills and multi‑million misallocations; treasurer to report Aug. 25
Summary
Trustees reported that the village’s new finance director uncovered unpaid medical‑insurance and other bills and identified misallocations leading to a $2.4 million shortfall plus roughly $800,000 in other fund gaps; trustees asked staff for further reconciliation and a formal report to the board on Aug. 25, 2025.
Several trustees used their reports Aug. 11 to summarize a recent review of Village of Villa Park finances that they said shows unpaid bills and material ledger misallocations.
Trustee Kumar outlined a timeline of the finance department transition and said the village’s newly hired finance director, Susan Mika, discovered unpaid bills for staff medical insurance and other invoices covering earlier months. “As of early July is when I believe Susan uncovered the unpaid bills,” Kumar said during trustee reports, asking staff to provide follow‑up.
Trustee Sabri said a separate review shows misallocations in the general ledger and cited figures trustees discussed in the meeting: “There is a $2.4 million shortfall plus about an $800,000 shortfall in our funds,” Sabri said, and added that the finance director is working with departments to reallocate unassigned money to address those gaps. Sabri characterized the finance director’s work as intensive and ongoing.
Manager Reavis told trustees that under the municipal ordinance the treasurer (Susie Mika) will issue a financial report on Aug. 25, 2025, and staff are preparing supporting materials and reconciliations for the board. Trustees asked that any explanations for differences between copies of budgets filed with the county and the versions provided to the board be included in forthcoming reports.
No formal motion or vote on corrective measures occurred at the meeting; trustees asked staff to return detailed financial reconciliations, the treasurer’s Aug. 25 report and any recommended next steps at future meetings. Multiple trustees urged patience while staff and the finance director complete the ledger review and vendor confirmations.
