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Montezuma County commissioners approve MOU, road-mile report, contracts and fund transfer
Summary
At their Jan. 14 meeting the Montezuma County Board of County Commissioners approved a Data Safe MOU, accepted the county's Highway Users Tax Fund (HUTF) road-mile report, awarded landfill and jail health contracts, authorized three fleet vehicle leases, approved a handbook review engagement, and created a Senior Services and Transportation Fund.
Montezuma County commissioners on Jan. 14 approved a series of routine and operational items including a memorandum of understanding for data services, the county’s annual HUTF road‑mileage report, landfill daily‑cover procurement, a jail health services contract, fleet vehicle leases, a handbook review engagement, and initial seed funding for a new Senior Services and Transportation Fund.
Key approved items:
• Data Safe Services memorandum of understanding (dated Dec. 22, 2024): Approved. The county described the agreement as similar to existing arrangements and noted a $30,000 figure in meeting discussion; the MOU requires signature by county official Jim McClain.
• HUTF road‑mile report (reporting year 2024/2025): Approved. The board accepted totals of 790.49 road miles for county responsibility, of which 248.7 miles are paved and 541.79 miles are unpaved, for submission to state reporting.
• Fleet vehicle replacement (vehicle maintenance presentation): Approved. The board accepted low bids for three 2025 Subaru Ascent seven‑passenger all‑wheel‑drive vehicles on a five‑year lease schedule and authorized replacement of three pool vehicles. Lease pricing in the meeting record is unclear; the county authorized the procurement and the procurement/lease terms will be finalized by staff.
• Landfill daily cover procurement: Approved. The board accepted a quote from Environmental Products LLC in the amount of $22,220 for landfill daily cover.
• Jail health services contract with Southern Health Partners: Approved. The board approved a one‑year contract for jail medical services for Jan. 1, 2025–Dec. 31, 2025. Meeting remarks noted a 4% increase from the prior year; the amount discussed during the meeting appeared as $314,547 in one place and $314,052.12 in the motion language.
• Handbook review engagement (Polsinelli law firm): Approved. The board authorized Chairman Commissioner Candelaria to sign an engagement letter for a review and assessment of the county employee handbook; meeting discussion referenced an estimated review fee of about $25,000 and the possibility of additional services.
• Transfer order No. 1, 2025 — Senior Services and Transportation Fund: Approved. The board authorized a transfer from the general fund to a newly created Senior Services and Transportation Fund in the amount of $50,000 as initial funding; future operation is expected to rely on fees and grants.
• October and November financials: Approved. The board approved the October 2024 financials totaling $4,268,887.48 and the November 2024 financials totaling $3,988,435.35.
Most motions were moved and seconded on the record and carried without recorded opposition. Where numeric amounts were unclear or inconsistent in the spoken record (for example, the jail contract amount and certain lease figures), the county clerk and finance staff are expected to publish final contract documents and procurement records for the public file.
