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Paradise Council approves $23.5 million on‑call construction‑management contracts
Summary
Town council awarded three on‑call construction management and materials‑testing contracts to expand staffing capacity for many upcoming capital projects; aggregate not‑to‑exceed amount set at about $23.5 million over three years with optional extensions.
The Paradise Town Council voted unanimously Feb. 11 to award three on‑call construction‑management and materials‑testing contracts to firms recommended by staff, establishing an aggregate not‑to‑exceed amount of about $23,500,000 over a three‑year term with two optional one‑year extensions.
Council members said the contracts are intended to provide standby professional services—construction management, inspection and state‑accredited materials testing—so the town can deliver a large pipeline of capital projects funded by FEMA, FHWA, HUD and state sources. Public Works Director and Town Engineer Mark Maddox told the council these specialist services are required because the town does not regularly employ the range of technical staff needed for environmental review, right‑of‑way work and construction inspection.
"We follow a very strict procurement process to do this work," Maddox said during the presentation, describing phases that include environmental, design, right‑of‑way and construction. He said the three firms recommended are Unico, Somas and CONSOR and that each task order issued under the on‑call agreements will carry its own not‑to‑exceed amount.
Maddox said the aggregate not‑to‑exceed figure was set by forecasting near‑term capital activity and using industry standards—about 15 percent of construction cost for construction‑management fees—to estimate needs. He added that awarding multiple firms creates competition for project‑specific task orders using a mini‑RFP process, and that firms receive no guaranteed compensation if the town does not later approve individual projects.
Council discussion focused on clarifying that the $23.5 million cap is a budgetary safeguard and not an automatic commitment to spend, and on how the town will oversee work performed under the contracts. Maddox said town project managers will oversee each task order and that the town retains responsibility for quality and compliance.
The motion to approve the award carried with recorded ayes from Council member Bolan, Council member Cullerton, Council member Lang, Council member LaSanne and Mayor Crowder.
The contracts are structured to be used primarily on fully funded projects identified in the town's capital plan and disaster‑recovery lists; individual task orders will charge to each project budget and, when applicable, seek reimbursement from the project’s funding source.
