Facilities team details $173 million project list and procurement thresholds for larger construction
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Summary
Facilities staff told the board roughly $173 million in projects have been prioritized over the next two years, described procurement thresholds (quotes <$250,000; public bid ≥$250,000; CMAR for larger complex projects) and requested a multi-year maintenance reserve of about $5 million for roofs, HVAC and other infrastructure.
Planning and facilities staff reviewed the district's approved project list and procurement strategy, saying roughly $173,000,000 in projects were allocated by the board for work over the next two years and that roughly half of the 12–13 major projects are already in construction.
The presenter described three procurement tiers: a quote process for smaller jobs (generally under $250,000), public bid for projects at or above the $250,000 threshold, and a construction-manager-at-risk (CMAR) option for large projects that typically start demonstrating benefits once project budgets approach $5 million. Staff outlined pros and cons: public bids are transparent and can produce lower initial costs, while CMAR offers early contractor involvement, concurrent design-and-build steps and potentially faster delivery and reduced change orders for complex projects.
Facilities staff said they have improved internal controls by standardizing request-for-quotes documents, tracking submissions in a shared drive and retooling their architect/engineer selection and evaluation process. The presenter urged the board to consider reserving $5,000,000 in capital-improvement funds for long-term preservation (roofs, HVAC, intercoms, fire alarms) to avoid emergency disruptions to schools.
Board members asked about thresholds, scoring, local contractor participation, and the role of state approvals for certain CMAR thresholds; staff said they will return with more detail on the architect/engineer list, evaluation rubrics and a proposed maintenance-reserve approach.
