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Staff flags FY24–25 budget discrepancies; council directs reconciliations before next year
Summary
Staff found partial or missing entries while closing FY24–25 books; council discussed transfers versus supplemental appropriations, cited Oregon law deadlines, and agreed to reconcile journal entries and clean up the budget before finalizing 2025–26 plans.
City staff reported a series of bookkeeping and budget-entry discrepancies discovered while closing the FY 2024–25 financials. The council discussed differences between the budget document approved by the budget committee and the entries that actually posted, and staff outlined that some transfers approved in a resolution were only partially entered into the system.
Speaker 2 described the problem: “...while trying to close the books, they are seeing a number of discrepancies in budget items,” and staff identified missing corresponding entries between funds (for example, transfers intended to move $90,000 into an equipment reserve account). Counsel and staff debated whether the items required a supplemental appropriation (deadline June 30 for appropriations under Oregon law) or could be corrected via journal entries and transfers. Speaker 3 clarified that some transfers and journal entries can still be made and that June 30 is the critical date for changing appropriations.
Council agreed to work with staff and auditors to complete the necessary transfers and journal entries so FY 2024–25 actuals and the FY 2025–26 starting numbers are accurate. A council member offered pro bono assistance to help reconcile the items and make sure the next council packet includes corrected figures. Staff will report back with corrected entries and any supplemental-appropriation actions required.
