County staff demonstrate asset-management system; show tree inventory and work-order examples

County parks staff demonstrated an enterprise asset-management system (referred to in the presentation as Cartograph/Enterprise Asset Management) that the department says will help track park assets, work orders and lifespans to improve budgeting and maintenance.

Parks staff showed the system’s map interface and a recent tree-replacement task order. The staff presenter reported, "So right now, we have tagged 2,527 trees" on county property in Los Alamos and White Rock and illustrated a sample task order that listed a total replacement cost of $946 — broken down as $770 for the tree and $176 for labor — for one removed and replaced specimen.

Staff also described how the system can alert managers several years before an asset’s expected end-of-life to aid budget planning and said the platform will initially be used internally. "It is not accessible by the public," the presenter said, but added that staff can create and publish reports for residents on request.

The board asked about public access and whether the system could be used to accept service requests; staff said the county will primarily use other resident-facing apps to capture requests and will rely on the asset-management tool for internal work-order tracking and reporting. Staff said the White Rock pilot has been useful and the county is expanding the tool’s use in Los Alamos as crews receive mobile devices and training.

Outcome: No action was required; the board received the demonstration and asked staff to continue rollout and report back as the system is used in Los Alamos sites.