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Recorder's office to digitize historic records, begin property-fraud alert outreach in January
Summary
Recorder staff said US Imaging will begin rescanning and digitizing records (some dating to 1839), and the office plans to start a property fraud alert outreach and free sign-up in January targeted to banks, credit unions and residents.
A representative who identified herself as Carolyn updated the Linn County board on Dec. 2 about a major records-digitization project and a property fraud alert outreach scheduled to begin in January.
Carolyn said the recorder's office has contracted US Imaging to rescan microfilm and digitize thousands of older large drawings and records that date back to 1839. The vendor arrived to begin work and was scheduled for three days of scanning with extended hours; the office's longer-term goal is to catalog and digitize its holdings, even if full indexing will take additional time.
She described the digitization as a multi-year, resource-intensive task: "we have literally thousands of them...hopefully in the next year or 2, we'll be able to get a full catalog digitized," Carolyn said.
On fraud prevention, Carolyn said the office plans to begin distributing flyers to banks and credit unions and to launch outreach in January for the recorder's property fraud alert (PFA) sign-up. "It's a free sign up through our office and it's very important," she said, urging institutions and residents to enroll to help detect fraudulent property filings.
Carolyn also said staff are preparing FY2027 budget narratives and scenarios and that the office is offering or coordinating open-meetings and records trainings for local boards and county staff.
