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Sunbury work session reviews police scheduling system as city considers digital clock-in
Summary
The council reviewed the police department's scheduling and clock-in software (referred to in the transcript as PlanIt/PowerTime) and discussed geofencing, fob entry, radio check-ins and camera logs; members expressed general support but raised implementation questions for departments without phones or fobs.
Speaker 1 introduced discussion of a digital staff sign-in/sign-out platform and asked the police department to describe its system. A police department representative (Speaker 5) detailed features including: supervisor approval workflows, digital time-sheet signing, daily training folders, year-ahead scheduling and message alerts. The transcript references the vendor name in multiple forms ("PlanIt" and "PowerTime"). Speaker 5 said the system records immutable timestamps, requires documented reasons for overtime, and provides an auditable approval trail.
Speaker 5 described three complementary checks the police use: key fob entry, a radio "call on duty" to the county/911, and camera entry logs. The combination is intended to prevent timecard tampering by matching fob timestamps, radio duty calls, and video evidence. Council members raised concerns about departments (such as DPW) where employees may not have city phones or fobs; suggestions included a computer sign-in option, door fobs at entry and geofencing to restrict acceptable clock-in locations. Speaker 5 said staff had discussed the possibility of piggybacking on the police arrangement and that Jeff had contacted the vendor about doing so "for no additional cost," though no formal procurement decision was made at the work session.
The council did not take a formal vote. Speaker 1 asked if anyone opposed moving to a digital scheduling platform; the group generally indicated acceptance of a digital record but identified implementation steps (equipment, geofencing, supervisor audits) the city must resolve before citywide roll-out. The matter will return for a formal decision and procurement steps.
