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Council authorizes city manager to sign no-cost records-management IGA with Oregon Secretary of State
Summary
The council unanimously authorized the city manager to sign an updated intergovernmental agreement with the Oregon Secretary of State for the Oregon Records Management System (ORMS), a no-cost system for the city to digitize and manage records; staff emphasized the state owns the system while the city retains ownership of its data.
City staff recommended that the council authorize the city manager to sign an updated intergovernmental agreement (IGA) with the Oregon Secretary of State for use of the Oregon Records Management System (ORMS).
Staff said the updated IGA clarifies terms of service, reiterates that the agreement is provided at no cost, confirms the state owns the ORMS system while the city retains its own data, and clarifies dispute-resolution and expiration provisions tied to the master service agreement. City staff said the changes were largely formatting and clarified responsibilities; staff did not provide a redlined comparison because a redline was not supplied by the Secretary of State's office.
Councillor Blosser moved to authorize the city manager to sign the IGA; Councillor Shane seconded. The motion passed unanimously by voice vote.
No new costs were reported during the council action; staff recommended continuing use of the no-charge system for city records management.
