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Dundee receives $250,000 ODOT grant for TSP update; council told to define project manager and match
Summary
Council heard that Destination Dundee won a $250,000 ODOT Transportation System Plan (TSP) grant with a roughly $40,000 in-kind local match. Staff recommended defining a project manager (staff or consultant) and scope, and completing the work within a two- to three-year window.
Council received a briefing on a $250,000 ODOT grant awarded to update Dundee’s Transportation System Plan (TSP), with a $40,000 local match reported as largely in‑kind staff time.
Presenters stressed that selecting a project manager — who could be the new city administrator, a staff member, an outside consultant, or Destination Dundee under an amended contract — is an early priority. The project manager will be responsible for procurement (ODOT prequalified lists or an RFP), community engagement, coordination with technical advisory groups (ODOT, county, city engineers) and grant administration, including invoice monitoring and reimbursement.
Speakers described two procurement paths: selecting from ODOT’s prequalified consultant list or issuing a local RFP. Panelists recommended preparing a detailed project-manager scope and creating an advisory committee for community and technical review. Councilors asked about timeline estimates; presenters said ODOT allows up to three years to complete the TSP but recommended a two‑year target and stressed the need to document match hours and in‑kind contributions.
Staff said they will return with a draft scope of work and suggested hiring approach in the coming weeks so council can confirm selections once the new city administrator is on board.
