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Recorder outlines new privacy-shielding and property-fraud alert rollout; files and revenue totals reported
Summary
LaSalle County Recorder Karen described new privacy-shielding legislation that broadens eligibility for redaction, explained implementation steps with the office's software vendor, and reported property-fraud alert sign-ups and December filing and revenue totals.
Recorder Karen told the Taxes, Election & GIS Committee that new state legislation expanding privacy shielding for recorded documents is in effect, broadening who may request redaction beyond judges and requiring the office to collect more detailed shielding instructions. The recorder said the office is working with its software provider to implement a form and workflow that will balance privacy needs with public-record search obligations.
Karen also described the county’s property-fraud alert program, reporting 2,611 enrollments (she noted the count may include multiple sign-ups per user) and that for December the office filed 1,318 documents (596 paper, 722 e-recordings). She reported the county’s Condor back-indexing program was budgeted at $30,000 and was completed in October, with another $30,000 budgeted for the coming year. Operating receipts for December were reported by fund: general fund $216,520.25, equipment fund $47,138.14, GIS $60,309, for a total of $323,967.39; equipment and other fund expenses were also presented.
Why it matters: The recorder said the privacy-shielding change requires a clearer form so requestors specify what information to shield; she emphasized the office cannot indiscriminately shield records without a specific request. The property-fraud alert and back-indexing work are positioned to help residents detect unauthorized documents and improve public access to records.
Outcome and next steps: Committee placed the recorder’s report on file by voice vote. The recorder will continue software integration for shielding functionality, monitor administrative costs for fraud-alert operations, and proceed with staffing replacements for a recently vacated union position.
