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Board debates paying for full bid documents for courthouse entrance sign; staff asks for $15,943 amendment
Summary
Staff requested a $15,943 amendment to Moseley's contract to produce standalone construction documents for a Route 11 courthouse sign after roadwork timing made building the sign as part of the courthouse contract impractical; supervisors asked for an itemized accounting of prior schematic work and a construction estimate before proceeding.
County staff brought a proposed amendment to Moseley's contract for design and bid documents for a new courthouse entry sign on Route 11, saying timing with roadway improvements requires the sign to be bid as a separate project rather than as a change order to the courthouse contract.
"So this is an amendment to do that," the staff presenter said, describing the need to create a stand‑alone set of construction documents and a project budget before bidding. The amendment discussion notes $12,600 already billed for schematic work (about 80% of that earlier task) and that the new amendment would cost an additional $15,943 to produce full bid and specification documents.
Supervisors pressed for clarity on why the county needs additional funds after paying for initial schematic work. One supervisor asked for an itemized list of what was delivered for the $12,600 and for staff to compare that to the proposed new scope. Staff responded that Moseley produced three schematic options and a potential change‑order package sufficient to get a price, but that the full bid package requires significantly more detail, specifications and permitting work.
Discussion also covered whether it would be more efficient to build the sign while the road work for Dickoff Lane was under way; staff said the sign will sit in the median and that conduit for power is being provided with the road project, but that the sign location and median work make the scheduling and access complicated.
A supervisor asked staff to return in 30 days with an itemized accounting of prior work and a comparison to the new proposal; staff agreed to bring that information back to the board before moving forward.
The presenter said all sign work will be paid from funds within the larger $80 million courthouse project.
"All this is being done under the $80,000,000 project for the courthouse," the staff presenter said. "So, it will be funded as part of that project."
