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Germantown shifts substitute provider to EDUStaff and reports higher fill rates
Summary
District staff reported that switching to EDUStaff from Teachers On Call/Kelly Services produced higher substitute fill rates for Sept–Dec (certified teachers ~87.7% vs. 81.75% previously) and improved special‑education aide coverage; district has 156 signed substitutes and nine in process.
The Germantown School District told its personnel committee on Jan. 13 that it has switched substitute staffing to EDUStaff and is seeing improved fill rates for classroom and classified positions.
Martin Castro presented fill‑rate data covering September through December. "For those four months, [certified staff] fill rate is at 87.79%," Castro said, contrasting it to the district's previous vendor (Teachers On Call/Kelly Services), where that period’s fill rate was about 81.75%. He said classified special education aide fill improved to roughly 75.41% from about 64% under the prior vendor.
Castro said the district now lists 156 signed substitutes in the pool with nine additional candidates in process. He reported an "average teacher daily pay rate" in the materials shown to the committee as 125 (reported as '1 25' in the packet). EDUStaff offers a local onboarding training and monthly data meetings, Castro said, and the district is discussing targeted incentives—such as small bonuses for subs who accept a threshold number of days—to boost coverage in high‑need months.
Committee members asked whether the district can break the data down by school and week; Castro said that school‑level fill data exists and staff will do a deeper dive. Members also asked how the district covers unfilled teacher days; Castro described typical adjustments: principals, counselors, interventionists or building subs fill gaps as needed, and building subs may be held until morning to assess unfilled needs across the district.
The committee discussed outreach to retirees through EDUStaff and whether paying retired teachers a higher rate has proven effective in other districts. Castro said EDUStaff manages retiree placement and that working through the vendor should not affect state retirement benefits.
Next steps: district staff will continue monthly monitoring with EDUStaff, explore incentive pilots, and prepare more detailed, school‑level reporting for committee review.
