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Buildings & Grounds staff: 128 work orders completed in December; committee pushes for clearer priority rules and photos
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Summary
Buildings & Grounds staff reported 128 completed maintenance work orders for December and identified one 46-day repair that required a contractor; committee members asked for clearer priority guidance and photos of repairs for transparency.
Mister Lord, presenting the Buildings & Grounds report for the Germantown School District, said the district completed 128 work orders in December and that the district uses Dude Solutions to track requests and completions. "The December general overview, was 128 completed work orders," he told the committee.
Mister Lord said the submitted report lists each job's description, priority level, location, request date and completion date. He identified a single long-duration item — a 46-day completion for a "vessel heater at Rockfield" — that required the district to use an outside contractor.
Committee members pressed for better priority selection in the work-order system. One member noted that most entries currently appear as "medium" priority and suggested clearer guidance or forcing a priority choice before submission. Mister Lord said he has hesitated to enforce strict defaults because it could prompt disputes about what qualifies as an emergency, but he agreed to follow up with the software vendor's technical support about making the field required.
Members also asked for photographs to accompany the work-order list so the public can see the repairs. Mister Lord said he has asked staff to take photos of larger or notable repairs and that he will provide images and captions when available.
The committee discussed documentation practices for tasks completed in the field but not immediately logged; members emphasized that contemporaneous records help future supervisors and support accountability.
The committee took no formal action on policy changes; members asked staff to pursue the vendor-side software options and to return with follow-up information.
