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Livonia staff recommends three-year Microsoft enterprise renewal at about $96,237 per year
Summary
City information-systems staff asked council to approve a three-year renewal of the Microsoft enterprise agreement covering email, Office for 385 users, server licensing and cloud services, to be purchased through Dell under state contract pricing at an annual cost of $96,237; the item was scheduled for the Jan. 26 vote.
City Information Systems staff presented a request on Jan. 14 to renew the city's three-year Microsoft enterprise agreement to maintain email, Office licenses for 385 users, server access licensing, Teams, SharePoint and cloud authentication.
The staff presentation said the current agreement expires in February 2026 and must be renewed to avoid service interruption. Staff said the renewal will be purchased through Dell using state of Michigan contract pricing at an annual cost of $96,237 and that the expense is accounted for in the department budget.
Why it matters: The agreement supports core city technology and continuity of services for hundreds of users. A speaker who identified himself as a retired IT professional asked whether the city consolidates licenses across departments for easier management; staff replied police IT operates semi-independently but both use the same contracts and pricing.
What council did: Council accepted the staff recommendation and scheduled the renewal for formal approval at the Jan. 26 regular meeting.
Next steps: The renewal will appear on the Jan. 26 voting agenda; staff confirmed pricing through the state contract and that budgeted funds are available.
