Beaverton SD shifts to Facilitron, reduces fees for youth nonprofits and expands facility access

Summary

The district replaced its facilities‑use platform with Facilitron, implemented a tiered fee structure that lowers costs for youth nonprofits (roughly two‑thirds lower for some users), and is working to balance high internal demand with community access while preserving custodial and staffing needs.

School operations staff presented a program spotlight on community facilities use, explaining that the district moved to a new vendor, Facilitron, and created a tiered pricing system aimed at lowering barriers for youth‑serving nonprofits and resident students.

Staff said the new platform centralizes facility photos and space descriptions, streamlines requests, aligns fee structures with neighboring districts and, for many youth nonprofit users, reduces fees by about two‑thirds. The district emphasized its priority that schools be ready for instruction the next day and noted custodial staffing, monitor requirements and competing internal uses as constraints on expanding external hours.

Board members pressed for details about contract terms (year‑to‑year), how new providers can apply (annual solicitation windows), and possible innovations (training frequent users to serve as building monitors to reduce fees). Staff said they will continue to refine tiers and procedures to increase availability while protecting school operations.