Fremont County School District #25 previews tiered facilities-use fee structure, trustees ask for details
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Summary
District administrators presented a draft three-tier fee schedule for facility rentals—proposing no fee for in-house/government use, custodial fees for nonprofits and full fees for other users—and trustees requested clearer costs for stadium lights, scoreboard operation and lifeguards before approving a policy.
District administration presented a draft facilities‑use and fee structure to the Fremont County School District #25 board and asked for feedback before bringing a finalized item for action.
An administrator (identified in the transcript as Unidentified Speaker S26) said the draft is designed to recover custodial, maintenance and personnel costs while allowing community access. The proposal divides users into three tiers: Tier 1 (in-house school-sponsored activities, district-recognized recreation and government entities) would not be charged; Tier 2 (nonprofits, community groups and district staff personal use) would pay fees to cover custodial services and routine specialty items; and Tier 3 (other groups and special uses) would be charged higher fees and, in some cases, additional personnel costs.
The draft includes recurring-event pricing bands (1–5 uses/month, 6–10, 11+), and a special-event fee category intended for single events lasting five or more hours. Administration said some items remain unresolved, including the proper charge for running fixed stadium scoreboards, the electricity and hourly cost of stadium lights, technician pay rates for auditorium sound and lighting, and lifeguard compensation for pool use. The administration proposed an August 1, 2026 effective date if the board approves the policy this spring.
Trustees asked about enforcement (cleanup checklists and deposits), whether recurring events should be discounted, and how to communicate changes to frequent users; they also discussed coordinating with local event venues (avoiding undercutting community providers) and using event‑manager software to track reservations. Several trustees supported moving ahead but requested that administration return with clarified personnel rates, expected utility costs for stadium lights and a clear deposit/cleanup policy before an action vote.
Board members agreed to place the facilities-use fee schedule on a future meeting agenda as an action item after administration provides the requested cost breakdowns.
The board did not adopt the fee schedule at this meeting; trustees voted to recess later in the meeting into executive session on an unrelated personnel matter.