Denton City finance and procurement staff set year‑end deadlines, explain accruals and procurement changes

Summary

City finance and procurement staff told department staff that invoices and receiving must be completed by Sept. 29 to be recorded in the current fiscal year, outlined accrual thresholds that will shift after fiscal close, and described procurement deadlines, itemization rules and an incoming statutory increase in the small‑purchase threshold.

Matt Hamilton, executive director of finance for Denton City, and city finance and procurement staff outlined year‑end processing deadlines and controls and urged departments to complete receiving and invoice workflows before the fiscal‑year cutoff. The presentation, recorded for staff reference, walked through accounts payable procedures, accrual thresholds, purchase order and requisition rules, and an upcoming statutory change to the small‑purchase threshold.

The immediate, actionable deadlines were front and center. Ashley Adams, accounts payable, said, "returning in invoices, we need everything by September 29," and added that "September 30, which is a Tuesday, JDE will be shut down for everyone." Adams also told departments that check requests, expense reports and travel advances must be submitted by Sept. 22 if they should be charged to the current fiscal year.

Why it matters: receipts and the system receiving date in the city's JD Edwards (JDE) financial system determine which fiscal year records an expense. Becky Pugh, the city controller, warned that missing the receiving cutoff can push costs into the next fiscal year and affect department appropriations. "You have until 10:00 to go out and receive those,"…

Denton City finance and procurement staff set year‑end deadlines, explain accruals and procurement changes

Summary

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