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Board approves three-year lawn-care contract to lock in prices, staff say savings of about $15,000
Summary
Caswell County Schools approved a three-year contract with Custom Cuts for grounds and mulch services at an estimated total of $160,800 over three years. Staff said the multi-year agreement protects against price increases and includes certain services for graduation events at reduced labor or material cost.
The Caswell County Board of Education unanimously approved a three-year grounds and mulch services contract with Custom Cuts, which staff presented as a price-stability measure that will save an estimated $15,000 over the contract term.
District staff said the proposal converts a previously issued one-year bid into a three-year agreement at a fixed rate. The three-year total discussed at the meeting was $160,800 (approximately $53,600 per year), and staff said the contract includes added benefits such as providing mulch for graduation events with no labor cost for the first year and including labor and mulch for subsequent graduation events at no additional charge.
Trustees asked whether the district was required to re-solicit bids to convert a one-year bid into a three-year contract. Staff said only two companies responded to the original bid and one met state insurance and liability requirements; based on that review staff did not believe a second solicitation was required. A board member asked to receive a copy of the original bid posting and requirements, and staff agreed to provide it.
Board members confirmed the contractor met state insurance and liability standards. After discussion the board approved the contract unanimously.
The district described the contract as a cost-saving measure intended to stabilize grounds maintenance costs over three years and to reduce variable event labor costs for graduations.
